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ACRL/CLS Best Practices for Virtual Meetings

Facilitator Actions

  • Allow time for introductions or to re-establish relationships/virtual ice-breaker

  • Open the conference line 10 minutes early to allow for visiting

  • Create a participant map to track points made from each group/participant

  • Review meeting technology, ground rules, team norms, and goals and objectives at the start of the first meeting

  • Ask for feedback on the meeting process and how the technology is working

  • Poll the virtual room often

  • Use names frequently

  • Ensure everyone has the same understanding

  • Assign outstanding tasks- with owners and deadlines

Participant Actions

  • Introduce yourself and participate in the conversation.

  • Take notes and ask questions.  Ask for clarification when needed.

  • Mute your microphone when you are not speaking


Axtell, P. (2016, April 14). What everyone should know about running virtual meetings. Retrieved October 5, 2018, from
Ferrazzi, K. (2015, March 27). How to run a great virtual meeting. Retrieved October 5, 2018, from
Kanter, B. (2017, October 10). 9 best practices for engagement in virtual meetings – NTEN. Retrieved October 5, 2018, from
Luminosity Global Consulting Group. (2014, July 16). Virtual meeting best practice checklist. Retrieved from