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ACRL-CLS Best Practices for Virtual Meetings

Facilitator Actions

  • Allow time for introductions or to re-establish relationships/virtual ice-breaker

  • Open the conference line 10 minutes early to allow for visiting

  • Create a participant map to track points made from each group/participant

  • Review meeting technology, ground rules, team norms, and goals and objectives at the start of the first meeting

  • Ask for feedback on the meeting process and how the technology is working

  • Poll the virtual room often

  • Use names frequently

  • Ensure everyone has the same understanding

  • Assign outstanding tasks- with owners and deadlines

Participant Actions

  • Introduce yourself and participate in the conversation.

  • Take notes and ask questions.  Ask for clarification when needed.

  • Mute your microphone when you are not speaking

References

Axtell, P. (2016, April 14). What everyone should know about running virtual meetings. Retrieved October 5, 2018, from https://hbr.org/2016/04/what-everyone-should-know-about-running-virtual-meetings
Ferrazzi, K. (2015, March 27). How to run a great virtual meeting. Retrieved October 5, 2018, from https://hbr.org/2015/03/how-to-run-a-great-virtual-meeting
Kanter, B. (2017, October 10). 9 best practices for engagement in virtual meetings – NTEN. Retrieved October 5, 2018, from https://www.nten.org/article/9-best-practices-engagement-virtual-meetings/
Luminosity Global Consulting Group. (2014, July 16). Virtual meeting best practice checklist. Retrieved from https://www2.usgs.gov/humancapital/od/documents/ODVirtualMeetingBestPracticeChecklist.pdf