Sent September 26, 2017
Celebrate Open Access Week with the EBSS Scholarly Communications Committee
Dear EBSS Librarians—
In celebration of International Open Access Week, October 23-29, the EBSS Scholarly Communication Committee will share a weekly message throughout October to help our community answer questions about what benefits open access offers.
Our weekly messages will be constructed with information about selected OA topics and suggestions for engaging faculty members and graduate students in conversation. Our weekly messages will support this year's Open Access Week theme, "Open in order to...," and cover the following topics:
It is our hope that these messages will inspire you to learn more about Open Access, and to reach out to faculty and graduate students to discuss Open Access topics during the month of October and ongoing.
We welcome your feedback on this project. The archive of last year’s OA Email Push from EBSS Scholarly Communication Committee is available here:http://acrl.libguides.
Thank you.
The EBSS Scholarly Communication Committee
Mandy L. Havert (Chair, July 1, 2017, to June 30, 2019)
Gwyneth Crowley (Member, July 1, 2017, to June 30, 2019)
Janelle M. Hedstrom (Member, July 1, 2016, to June 30, 2018)
Li Ma (Member, July 1, 2016, to June 30, 2018)
Rebecca Yoonhee Martin (Member, July 1, 2017, to June 30, 2019)
Brian A. Quinn (Member, July 1, 2016, to June 30, 2018)
Jacqueline Rae Sipes (Member, July 1, 2017, to June 30, 2019)
Note: Entries below indicate by (*) the lead authors for the messages.
This entry discusses three aspects of Open Access and Author’s Rights. The first consideration is assessing your current and future needs. The second aspect is how to read and to identify your rights in contracts or publishing agreements as they are offered to you and to how to request terms that support your needs. The third question refers to the specific graduate student audience and how to engage their immediate needs when publishing their dissertation or thesis.
Identify what rights authors can negotiate or retain via contract terms needed for their own use of publications / presentations / programs.
Q: What are rights anyway? Does Open Access mean I’m giving away my content?
A: Rights are the ability to use content owned by an entity other than yourself. You may be giving away your rights to use the content when you agree to standard terms in a publication. Open Access does not mean you are giving away the rights to your content or intellectual property. See: The “HowOpenIsIt?” Guide from SPARC (the Scholarly Publishing and Academic Resources Coalition) and PLOS (Public Library of Science) for information on how open journals are evaluated for author needs such as copyright retention and ability to post publications on the web. https://www.plos.org/how-open-is-it
Q: I have no idea which publishers support open access or what their policies are for authors rights. Is there a resource that can help me?
A: The SHERPA / RoMEO community site can help you search journals by title for this information. See the About page to get started: http://www.sherpa.ac.uk/romeo/about.php You can also contribute information to the community as well as use it for your own reference.
How to read contracts and review one’s author rights.
Q: What happens to my rights to use my content when I sign a publishing agreement? I need to publish to advance in my field or organization.
A: When you sign a publishing agreement you are entering into a legal contract with the publisher or distributor of your work. The terms in the contract define who owns the content at the end of the day. Consider “licensing your work” to a publisher or distributor. You may also seek to retain rights for yourself, such as the ability to deposit a copy of your work into your institution's repository, rather than signing all rights over to the party with whom you enter the contract. See: Author Rights: Using the SPARC Author Addendum https://sparcopen.org/our-work/author-rights/brochure-html/
Q: I am not a lawyer. I don’t know how to write a document that negotiates my rights with a publisher. How can I get some help?
A: SPARC, the Scholarly Publishing and Academic Resources Coalition, makes it easy to begin the conversation and negotiation with the publisher so that you may retain the right to use your work. See SPARC Author’s Addendum on: https://sparcopen.org/our-work/author-rights/
RoMEO is a searchable database of publisher's policies regarding the self- archiving of journal articles on the web and in Open Access repositories.
http://www.sherpa.ac.uk/romeo/index.php
Scholar's Copyright Addendum Engine will help you generate a PDF form that you can attach to a journal publisher's copyright agreement to ensure that you retain certain rights. http://scholars.sciencecommons.org/
How to advise graduate students on their rights as authors of dissertations and theses
Q: What should I know as a graduate student who is about to publish my master’s thesis or dissertation? Do I need to know anything specific about my author’s rights?
A: Many academic institutions require publication of your dissertation with ProQuest Theses and Dissertations Database. If this is part of what your institution does to archive and to make your dissertation available, see the document ProQuest publishes on their process: “Copyright and Your Dissertation or Thesis: Ownership, Fair Use, and Your Rights and Responsibilities:” http://media2.proquest.com/documents/copyright_dissthesis_ownership.pdf
Q: My institution uses an internal repository for dissertations or theses. The ProQuest document isn’t what I need. What should I do?
A: Check with your dissertation editor or graduate school office for direction and information about how to retain your rights as an author regardless of the destination for your dissertation. Most repositories will have guidelines for what rights you hold and what rights you give up, if any. Ask for information until you are satisfied.
As librarians, it’s useful to see what others are doing to support their work and the work of their students and faculty. Take a look at the following examples of LibGuides and resources. You may find ideas to help round out the information you have available on author’s rights at your own institution:
ACRL Scholarly Communication Toolkit: http://acrl.libguides.com/scholcomm/toolkit/authorsrights
Northwestern University Libraries Scholarly Communication Guide http://libguides.northwestern.edu/c.php?g=114997&p=748168
Hesburgh Libraries, University of Notre Dame, Scholarly Publishing Guide http://libguides.library.nd.edu/scholarly-publishing/copyright
Yale University Library Copyright for Authors & Creators
http://guides.library.yale.edu/copyright-guidance/CopyrightForAuthors
Yale University Library Open Access Initiatives Support
http://guides.library.yale.edu/openaccess/initiatives
SHERPA / RoMEO Community Site with a great FAQ
http://www.sherpa.ac.uk/romeo/index.php
* Mandy L. Havert (Chair, July 1, 2017, to June 30, 2019)
* Gwyneth Crowley (Member, July 1, 2017, to June 30, 2019)
Janelle M. Hedstrom (Member, July 1, 2016, to June 30, 2018)
Li Ma (Member, July 1, 2016, to June 30, 2018)
Rebecca Yoonhee Martin (Member, July 1, 2017, to June 30, 2019)
Brian A. Quinn (Member, July 1, 2016, to June 30, 2018)
Jacqueline Rae Sipes (Member, July 1, 2017, to June 30, 2019)
Posted 10/9/2017 to EBSS-L email list
Subject: Open Access Week 2017: Media - Public Domain and Creative Commons Licenses
Dear EBSS Librarians—
In celebration of International Open Access Week, October 23-29, the EBSS Scholarly Communication Committee will share a weekly message throughout October to help our community answer questions about what benefits open access offers.
Our weekly messages will be constructed with information about selected OA topics and suggestions for engaging faculty members and graduate students in conversation. Our weekly messages will support this year's Open Access Week theme, "Open in order to...," This week, you are invited to be "Open in order to use media in the public domain and with Creative Commons licenses."
Increasingly, students and faculty are initiating multimedia research projects that involve creating, remixing or incorporating images, audio and video. This week’s entry focuses on highlighting both public domain and Creative Commons resources that feature audio, images and multimedia that can be used in such projects.
Many of the resources we’re highlighting are also repositories where researchers can upload and share original work under Creative Commons or other open access rights.
Audio Resources
Image Resources
Video Resources
Multiple Multimedia Resource
Engagement Ideas/Outreach strategies
Dear EBSS Librarians,
In celebration of International Open Access Week, October 23-29, the EBSS Scholarly Communication Committee will share a weekly message throughout October to help our community answer questions about what benefits open access offers.
Our weekly messages will be constructed with information about selected OA topics and suggestions for engaging faculty members and graduate students in conversation. Our weekly messages will support this year's Open Access Week theme, "Open in order to...," This week, you are invited to be "Open in order to expand public access to federally funded research.”
Publications and data generated from most federally funded research must be archived online to allow for public access. As librarians, we can help educate scholars on our campuses about the value of these mandates and help with compliance. For more detailed information, ACRL’s Scholarly Communication Toolkit is a great place to start.
Why does this matter to scholars on your campus
Why does this matter to librarians?
What are the rules and guidelines?
The rules vary, but they generally require that pre-prints and data be shared via the agreed upon platform for each funder. Here are a few great tools for finding guidelines for each funding agency:
Thank you, and please feel free to contact any of us with feedback or comments.
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The EBSS Scholarly Communication Committee
Mandy L. Havert (Chair, July 1, 2017, to June 30, 2019)
Gwyneth Crowley (Member, July 1, 2017, to June 30, 2019)
* Janelle M. Hedstrom (Member, July 1, 2016, to June 30, 2018)
Li Ma (Member, July 1, 2016, to June 30, 2018)
Rebecca Yoonhee Martin (Member, July 1, 2017, to June 30, 2019)
Brian A. Quinn (Member, July 1, 2016, to June 30, 2018)
Jacqueline Rae Sipes (Member, July 1, 2017, to June 30, 2019)