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Science and Technology Section (STS): About Our Committees

Whether you are a chair, committee member, or prospective member, this is your go-to resource for information about STS committees


To update and distribute the membership brochure; actively recruit new members to STS.


This committee usually has 10-12 members.  The current roster can be found here.  Because of the many tasks, this group usually has two co-chairs.


Responsibilities include: holding a minimum of 2 virtual meetings per year; revising and sending out (email) Membership Letters to those members who have joined, renewed, or dropped membership in the STS; keeping the STS Membership Brochure current and available to be distributed at conferences; planning the STS Annual Membership Breakfast and activities;  reviewing and distributing ALA Statistics Monthly Report for STS to Council and other Membership and Recruitment members to strategize ways to increase membership; distributing  A Year in A Life of an STS Committee survey to STS Committee Chairs yearly and then posting responses on the STS Listserv; putting a call out of the STS Listserv for new and current members who would like to be in the STS Current Member Spotlight or the STS New Member Spotlight; distributing member spotlights on the STS Listserv; keeping the Membership & Recruitment section of the STS LibGuide up-to-date; planning an informal Happy Hour at ALA Annual; providing representation at the ACRL 101 session.

Membership Breakfast Materials

From: <> On Behalf Of "Dallas, Larayne J"
Sent: Tuesday, June 11, 2019 9:10 AM
Subject: [STS-L] STS Membership Breakfast and Poster Session at ALA Annual


Please join us for the STS (Science & Technology Section) General Membership Meeting, Poster Session, & Breakfast at ALA Annual in Washington, D.C.


When: Sunday; June 23, 2019; 8:30 – 10:00 am

Where: Washington Hilton, Crystal Ballroom

What: ACRL/STS General Membership Meeting, Poster Session, & Breakfast


It’s a great opportunity to learn from the research of colleagues, meet with STS friends, enjoy breakfast, thank our sponsors, and celebrate the Oberly Award winners.  The event is open to everyone interested in the work of STS.  Bring a friend!    


Sponsored by the STS Executive Committee, the Research Committee, and the Membership & Recruitment Committee.




Larayne Dallas

Co-Chair, STS Membership & Recruitment Committee




ACRL Science & Technology Section Discussion List


In 2018, to save time on the program, we decided to ask those with job openings to bring printed information about those jobs.  In the past, openings had been announced verbally.


Here is the announcement sent by STS Chair, Kara Whatley:

From: <> On Behalf Of Kara M Whatley
Sent: Saturday, June 16, 2018 9:13 PM
Subject: [STS-L] STEM Librarian Job Matchmaking at STS Membership Breakfast

Are you looking for a job as a STEM librarian?  The STS Membership Breakfast is a great place to network and learn about positions that are available.  

Are there STEM librarian positions open at your library?  Please bring position descriptions/flyers to the STS Membership Breakfast to let job seekers know about your open positions.

The STS Membership Breakfast and Poster Session is taking place from 8:30-10:00am on Sunday, June 24th at the Sheraton New Orleans Grand Ballroom C.  Breakfast, research posters, networking, and a raffle will all be on tap that morning.  It should be a great time, and you just may meet your next coworker while you're at it!

See you there,

Kara (STS Chair 2017-2018)


Kara M. Whatley

Head, Science and Engineering

NYU Division of Libraries


ACRL Science & Technology Section Discussion List

○STS Chair orders food

○If necessary, remind STS Chair to invite representatives of STS sponsors to attend 

○Prepare "Table Tents" with donor logos, after checking with officers on which organizations should be thanked

○Prepare, print, and bring sign-in sheets for sponsor representatives

○Plan for space for sponsor materials to be exhibited

○Print and bring sign-in sheets for attendees

○Figure out agenda in coordination with STS chair and chairs of other committee sponsoring the Breakfast

○Prepare slides

○Update, print, fold, and bring copies of the STS Membership Brochure

○Query STS chairperson as to amount of money available for prizes

○Bring/buy raffle tickets and plan for raffle

○Buy raffle prizes

○Arrange for STS ribbons and give-aways

○Design, print, and bring copies of the evaluation form

○Arrange for volunteers and assign jobs to volunteers --- Set-up, welcome table, and clean-up/collection of forms and leftover materials

○Send e-mail invitation to STS list 

○Send “Pocket Guide” information to Publicity Officer




○Attendee sign-in sheets

○Attendee sign-in sheet for donors and representatives

○Raffle tickets (if needed)

○Raffle-ticket container (if needed)

○Prizes (if needed)

○Table tents

○Ribbons and give-aways

○Membership brochures

○Method for access to slides

○Tape for taping items

○Evaluation forms


STS Happy Hour

Guidelines for the Happy Hour:

-on the Friday of Annual before Council 1 (at 7:00 pm) -- approximately 5:00 to 7:00 pm

-located at the same hotel as the Council 1 meeting or at a nearby location

-no funding from STS

-the location should offer food options, as well as drink options.


From: <> On Behalf Of "Bailey, Kimberly M"
Sent: Thursday, June 14, 2018 10:32 AM
Subject: [STS-L] Science & Technology Section Happy Hour at Annual 2018


Start the conference with some New Orleans fun at the STS Happy Hour.  STS members and friends should plan to attend.  Beachbum Berry’s Lattitude 29 promises “Lost” exotic drinks and old classics, plus “modern, playful Tiki Cuisine” including gluten-free, vegetarian, and vegan options.


STS Happy Hour Details

-June 22 (Friday), 5:00-7:00 pm


-Social time for members and non-members, too!

-Drinks and food available for purchase.

-Close to the Sheraton (where STS Council I is scheduled to meet at 7:00 pm).

-Sponsored by the STS Membership & Recruitment Committee.


Thanks to Courtney Kearney, our Tulane colleague, for the recommendation!


Kimberly Bailey & Larayne Dallas

STS Membership & Recruitment Committee Co-Chairs

ACRL Science & Technology Section Discussion List

ACRL 101 Participation

The STS Membership and Recruitment Committee is expected to send a committee member to represent STS.  As of 2019:

  • This event is held early on Saturday morning of Annual Conference.
  • (This event was also held at the 2019 ACRL Conference.
  • STS ribbons will be available thanks to ACRL staff.
  • The STS representative should bring STS Membership Brochures.

New, Renewing, and Dropped Letters

Monthly lists from ACRL give us the names of members joining STS, renewing the membership. and dropping the membership.  Each is sent an e-mail tailored to the action.

To send the letters, this method is recommended: Make a mail merge document using Microsoft word.  "Basically a BCC but still personalized." It’s a fairly easy process, the mail merge wizard assists in the process.

Monthly lists from ACRL give us the names of members joining STS, renewing the membership. and dropping the membership.  Each is sent an e-mail tailored to the action.

To send the letters, this method is recommended: Make a mail merge document using Microsoft word.  "Basically a BCC but still personalized."  The mail merge wizard assists in the process.

Monthly lists from ACRL give us the names of members joining STS, renewing the membership. and dropping the membership.  Each is sent an e-mail tailored to the action.

To send the letters, this method is recommended: Make a mail merge document using Microsoft word.  "Basically a BCC but still personalized."  The mail merge wizard assists in the process.

Year in the Life Project

Timed to coincide with the call for volunteers to serve as STS committee members, Membership & Recruitment members asks current committee co-chairs to describe the work and time requirements of their committee.  The information is then shared on STS-L.

Created as a Google Doc.

ACRL-STS Year in the Life 2017-2018
The ACRL-STS Year in the Life project was developed to encourage members to volunteer for committees. The descriptions provided through this project will be shared with the membership at large to give new members an idea of what different committees do and the expectations for committee members.

Thank you for sharing your experiences!

Name: *
Your answer
Your answer
Email: *
Your answer
STS Committee: *
Your answer
About the Committee
Describe a typical year on your STS committee. What is the workload like? How many hours do you spend on committee work in a week/month/year?
Your answer
Does your committee require members to come to the Annual or Midwinter conferences? *
Your answer
Do you meet in-person and/or virtually?
Your answer
Is your committee working on or planning any special projects?
Your answer
Please give us a one sentence summary of what the main work of your committee entails. *
Your answer
Personal Experience with the Committee
What have you gained by being a part of this STS committee?
Your answer
Why should an STS member volunteer for this committee? *
Your answer
Is there anything else you would like to share about your committee or your experience with STS?
Your answer

Hello Committee Chairs,


Before we know it, it will be time for the ACRL Membership & Recruitment Committee to share new editions of our Year in the Life series.  These short reports highlight committee membership expectations and serve as a great recruitment tool for STS Committees. 

Please take a few minutes to fill out the questions on the online form by (DUE DATE).  We would like to receive one response per committee and ask that co-chairs work together on completing the form (or on deciding who will complete the form).  If you have any questions, feel free to contact me.

Thank you in advance for your time.


Name of Coordinating Member

STS Membership & Recruitment Committee

Coordinating member e-mail address


Have you ever considered volunteering for an ACRL Science & Technology Committee (STS)?  Would you like to know more about each committee?  Follow STS’s A Year in the Life of STS Committees Series to learn more.  This post features the STS Organization and Planning Committee.  Remember, the online volunteer form must be completed by February 15, 2018, for consideration for 2018-19 appointments.



STS Membership & Recruitment Committee