The ULS Executive Committee meets virtually at Midwinter to ensure high participation. In early January, the chair sends out a Doodle Poll (or another scheduling method) to schedule the ALA Midwinter meeting. It needs to be within one month of the Midwinter conference.
At ALA Annual, the ULS Executive Committee meets in person. Elois Sharpe will send out the schedule to confirm, but it is usually 8:30 a.m.–10:00 a.m. on Saturday morning.
The chair writes a draft agenda and sends it to the Exec e-mail list for feedback and additions.
When you've finalized the date, time, and agenda
The ULS secretary should capture meeting notes and send them to you for review. Once finalized, send the meeting notes to Megan Griffin and ask the secretary to post them to ALA Connect.
You are responsible for communicating with ACRL about scheduling meetings of the committees, discussion groups, and other units of ULS during ALA conferences (Annual and Midwinter).
About six months before ALA Midwinter and Annual, you will get an e-mail from Elois Sharpe about scheduling meetings. Once you get this e-mail, send out an e-mail to the ULS Exec listserv to confirm in-person vs. virtual meetings as well as any technology needs.
While some ACRL sections host all-committee meetings, ULS does not. We just have the ULS Executive Committee meeting and individual committee meetings, all of which are open.
You're responsible for managing the ULS budget. The budget can be used for any items or activities that support the achievement of ACRL and ULS. Here are some examples:
Megan Griffin is your contact regarding the budget. The ACRL Board of Directors approves the annual division budget at ALA Annual, so it can vary by year, but it is usually around $3,500. The fiscal year is September 1–August 31, though funds must be expended by August 15. Funds do not roll over to the next year.
More information about unit budgets can be found in ACRL's Guide to Policies and Procedures, chapter 6.25.
To receive reimbursement, submit the Section Reimbursement Request form, along with original receipts. You must sign the form or approve the expenses via e-mail.