Meetings are held virtually. You will convene the Executive Committee twice per year around the time of ALA Conferences. You may hold additional meetings as needed.
Section members/chairs are encouraged to use their own institutional Zoom accounts for meetings when possible. If needed, you can request to schedule meetings using ACRL's Zoom license. See ACRL policies.
Scheduling tools such as Doodle are an easy way to find a time that works for all committee members. Be sure to enable time zone support.
In advance of meetings, the chair writes a draft agenda and sends it to the Exec e-mail list for feedback and additions.
When you've finalized the date, time, and agenda
After the meeting, the ULS secretary should send draft meeting minutes for you to review. Once you have reviewed, invite review from the entire ULS Executive Committee. One finalized, send the meeting notes to Lauren Carlton and ask the secretary to post them to ALA Connect.
You are responsible for communicating with ACRL about scheduling meetings of the committees, discussion groups, and other units of ULS at or around ALA Conferences.
About six months before ALA LibLearnX and Annual, you will get an e-mail from ACRL about scheduling in-person meetings. Once you get this e-mail, send out an e-mail to the ULS Exec listserv to confirm in-person vs. virtual meetings as well as any technology needs for on-site meetings.
While some ACRL sections host all-committee meetings, ULS does not. We just have the ULS Executive Committee meeting and individual committee meetings, all of which are open.
You're responsible for managing the ULS budget. The budget can be used for any items or activities that support the achievement of ACRL and ULS. Here are some examples:
Lauren Carlton is your contact regarding the budget. The ACRL Board of Directors approves the annual division budget at ALA Annual, so it can vary by year, but it is usually around $3,500. The fiscal year is September 1–August 31, though chairs typically receive notification of their specific budget amount in December. Funds must be expended by August 15. Funds do not roll over to the next year.
More information about unit budgets can be found in ACRL's Guide to Policies and Procedures, chapter 6.25.
To receive reimbursement, submit the Section Reimbursement Request form, along with original receipts. You must sign the form or approve the expenses via e-mail.