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Science and Technology Section (STS): About Our Officers

This is a guide for current and potential offers in the Science and Technology (STS) Section of ACRL

Duties

1. Serves as an officer of the section, and assists in advancing the goals and objectives of the section and ACRL.

2. Prior to the Annual meeting, reviews STS Manual and Governance Procedures. As a member of the Executive Committee, attends and takes minutes at STS Council meetings and Executive Committee meetings. Reminds Council members to send copies of any reports for inclusion in the Council meeting minutes. If possible, also attends STS Council meetings at the Annual Conference immediately preceding taking office. Prior to in-person Annual meetings creates and distributes table signs, displaying full name and STS positions held, for all Council members and known guests for the Council I and II meetings.  Also creates table tent signs for committee names for those that take place in the All-committees meeting.  Takes responsibility to insure that committee name signs are in place on tables in the venue of the All-committees meeting a minimum of 10 minutes before the meeting, to assure ease of location of their tables by committee co-chairs and members.  This responsibility can be delegated to a meeting attendee.

3. Takes attendance at STS Council and Business meetings. For virtual meetings, records in the meeting minutes the names of Council members present. Creates an online form to collect the following information from any guest attendees: name, institutional affiliation, e-mail address, STS membership status, interest in serving on an STS committee. For in-person meetings, creates a sign-in sheet to collect the above information from all attendees.

4. Distributes minutes to: STS Council members, ACRL Office, any other interested persons requesting them.  Posts Council minutes on ALA Connect pages for STS membership and Council. 

Calendar

Month Responsibilities
Immediately following Annual Conference Begin term of office at the close of the final day of the Annual Conference. 
July/August Remind committee co-chairs of the process for announcing committee meetings on STS list (via ALA Connect) and submitting agendas and minutes
January Solicit brief reports from committee chairs prior to the mid-year Council meeting. Collate reports and send them to council members in advance of the meeting.
June Solicit brief reports from committee chairs prior to the Annual Council meeting. Collate reports and send them to council members in advance of the meeting.
Monthly Send agendas and minutes from STS committee meetings to the ACRL staff liaison and post to ALA Connect