The composition and the duties of the Board of Directors are defined in Article IX, Sections 1, 2, and 3 of the ACRL Bylaws (Bylaws revisions approved: April 11, 2018; May 2, 2008; April 29, 2011).
Section 1. Members. The Board of Directors shall consist of the officers of the Association, the chair of the Budget and Finance Committee, the ACRL councilor, and eight elected directors-at-large. The ACRL executive director shall be an ex-officio member without vote.
Section 2. Responsibility & authority. The governing body of the association shall be the Board of Directors. The Board of Directors shall direct the affairs of the association; determine its policies or changes therein; actively encourage support for its goals; establish financial policies of the association and be accountable for association assets; and be responsible for the interpretation of these bylaws. The Board may adopt such rules and regulations for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers granted, delegate certain of its authority and responsibility to such agents as it may consider necessary. The Board shall delegate the day-to-day operations of the Association to the executive director.
Section 3. Directors-at-Large. Directors-at-large shall be elected from the personal members of the Association for terms of four years.
Section 4. Quorum. At any meeting of the Board of Directors, a simple majority of the voting members of the Board shall constitute a quorum.
Section 5. Meetings of the Board. Regular meetings of the Board of Directors may be held in conjunction with each American Library Association Midwinter Meeting and American Library Association Annual Conference. Virtual meetings of the Board may be called by the president or at the request of seven (7) members of the Board. Actions of the Board shall be reported in writing not later than the next Board meeting.
Section 6. Participation. In the case of continued failure of a director to participate in the deliberations of the Board, the Board may, by a vote of the majority of its members, declare the seat vacant and the vacancy shall be filled as provided in these bylaws.
Section 7. Compensation. Directors and elected officers shall not receive any compensation for their services.
The composition and the duties of the Executive Committee are defined in Article X, Sections 1- 4 of the ACRL Bylaws. (Bylaws revisions approved: April 11, 2018; May 2, 2008; April 29, 2011)
Section 1. Members. The Executive Committee shall consist of the officers of the Association, the ACRL councilor, the chair of the Budget and Finance Committee, and the ACRL executive director who shall serve without vote.
Section 2. Responsibility and authority. The Executive Committee may act in place and stead of the Board of Directors between Board meetings and may:
The Executive Committee's actions shall be reported in writing not later than the next meeting of the Board.
Section 3. Call of meetings. The President of the Association shall call meetings of the Executive Committee as the business of the Association requires.
Section 4. Quorum. At any meeting of the Executive Committee, a simple majority of the voting members of the Executive Committee shall constitute a quorum.
Note: Typically, Executive Committee meetings are held in the spring and fall. In recent years, the full Board has been invited to attend the spring and fall virtual meetings.
The elected officers of the division as defined by the bylaws are the president, the vice-president/president-elect, and the immediate past president. The executive director is the chief appointed officer for the association.
Some of the duties of these officers are included in the bylaws, but many responsibilities are assigned by the Board of Directors as need arises. The list that follows includes those duties mentioned in the bylaws and other responsibilities that are generally accepted as the function of the various officers.
The ACRL Board of Directors has general oversight and direction of the affairs of the association. It conducts all business pertaining to the association, and has authority to make decisions for the association during the periods between meetings.
The Board of Directors must work toward the greater good of the association. In order to do so, the Board must operate as a whole and not as individuals. Each position is of equal importance to its success, and if any one Officer or Board member fails, the working ability and effectiveness of the entire Board and organization is impacted. A Board must have mutual respect among its members. Free and open discussion is encouraged in meetings.
Expectations of Effective Board Members
Board members are expected to fully support the association’s activities, including:
ACRL division-level committees (except for ACRL Conference committees and some awards committees) and ACRL sections have Board liaisons. The ACRL Vice-president assigns Board liaisons for the year in which he/she will be President based on Board member expertise and interests. At the 2010 Spring Executive Committee meeting, the following principles for ACRL Board liaisons were reaffirmed.
ACRL division-level committee work is guided by committee charge and the annual work plan process. A review of the roles of those involved in the divisional committee annual work plan process follows.
ACRL Board of Directors:
Committee Chair and Vice-Chair:
Budget and Finance Committee:
Board liaisons to committees serve as resources for committee chairs and vice-chairs to help them advance the ACRL Plan for Excellence and integrate the Board’s priorities when developing an annual committee work plan. In addition to Board liaisons, ACRL committees have staff liaisons to provide support and explain ACRL processes.
Guidelines for Board Liaisons
Board liaisons to committees interact directly with the committee chair and vice-chair to ensure that the work of the committee fulfills its committee charge and advances the work of the Association. Board liaisons should consider the following guidelines while working with newly appointed committee chairs and vice-chairs.
Establish a Relationship
Schedule a time to talk on the phone or have a virtual exchange before Annual Conference. Include the current chair, incoming chair (current vice-chair), and incoming vice-chair in the discussion.
Although each Board member may choose to handle specific responsibilities in ways that best suits their communication style and best matches the needs of the section, the effective practices listed in below provide recommended directions to ensure effective communication with the Association. This document may be particularly useful for new Board members and new section chairs.
Board liaisons can provide perspective, guidance, and insight regarding ACRL policies, procedures, and initiatives. Board members can be particularly helpful in soliciting feedback from sections regarding proposed Board actions. Board liaisons can also provide helpful advice regarding action plan proposals and Board Action Forms, which section leaders will need to submit for official ACRL Board and Executive Committee action/decisions.
All Board Liaisons
Board Liaisons to Sections
Board liaisons to division-level committees can use the following introductory letter to welcome new committee chairs when their appointments begin on July 1 of each year.
Board liaisons to sections can use the following introductory letter to welcome new section chairs when their appointments begin on July 1 of each year.
The following Board liaison check list can be used as a guide for activities that should be completed by the Board liaison between Annual Conference and the fall Strategic Planning and Orientation Session (SPOS).
Directors-at-large are assigned liaison responsibilities to division-level committees and sections by the ACRL Vice-President/President-Elect after elections in May. Liaison assignments to division-level committees are based on office, as well as Board member expertise and interest. Section liaison assignments pair Board members with sections in which they have not been active.
The Board liaison is not a member of the assigned unit, rather a representative for the purpose of facilitating communications between the Board and the ACRL unit. Board liaisons also provide continuity to member units.
To ensure continuity between Board liaison transitions, outgoing Board liaisons should orient incoming Board liaisons as soon as the assignments are announced (generally May or June).